How do you politely start a professional email? (2023)

What is a good opening sentence for an email?

1) Thank you for your message/email/phone call. 2) I hope you are doing well. 3) I hope you had a great weekend. 4) I hope this finds you well.

Formal Email Template

I am writing to [state reason for contacting recipient]. [Offer some background about yourself and explain your intentions]. [Provide any additional important information, keeping your message brief]. Thank you for your time.

I would like to take a moment to introduce myself and my company. My name is [name] and I am a [job title] at [company name]. Our company provides customers with cutting-edge technology for all their email signature needs. At [company name], there are a number of services we can offer, such as [short list of services].

Start with the chase. A good hook might also be a question or a claim—anything that will elicit an emotional response from a reader. Think about it this way: a good opening sentence is the thing you don't think you can say, but you still want to say. Like, “This book will change your life.”

"Hello, my name is [name] and I am writing to you about [matter]." "I would like to introduce myself." "I got your email from [name]." "My name is [name] and I am reaching out about [matter]."

What is the most professional phrase in email writing?

Be concise.

Avoid excessive wordiness in emails. Be concise and to the point…but still be polite (see below). Use paragraphs to separate thoughts. Use numbering or bullets/etc. to help highlight key points or when listing things.

While those informal greetings are fine for casual emails to friends or even for more formal emails you might send to groups of people, in a professional letter you'll need to use a personal salutation with either a first and/or last name ("Dear Mr. Doe") or a job title ("Dear Hiring Manager").

The salutation of a formal email is similar to the salutation of a letter. When writing to someone you do not know by name, you put “To Whom it May Concern.” When applying for a job, you would address the person by, “Dear Hiring Manager.” If you do know the recipient's name, you put “Dear Mr./Ms.

Cordial salutation

You can also use this type of salutation when you don't know the recipient that well, or when you need to address a professor or manager. Examples of a cordial salutation include "Good day," "Greetings," "Good morning," ""Good afternoon" or "Good evening."

You can use "Hello" instead of "Hi" to make your email greeting a little more formal. This salutation stands somewhere in between the cheerful "Hi" and official "Dear."

Although salutations are not required, they are highly recommended. This is especially true when you are writing an email to someone for the first time, writing the first email in what is likely to become a string, or dealing with a difficult or awkward situation.

What is a neutral greeting for an email?

It's a good idea to start your email neutrally. You simply use the recipient's first name or their family name with Mr./Ms. This is another neutral way of starting an email. It's less formal than the previous one, but it's still widely used in the business world.